Events


EVENT MANAGEMENT

	Odyssey can create and coordinate special events designed to meet the client’s target demographics. We handle all phases of events and meetings. Event preparation, food and beverages for trade shows and corporate sponsorships including sponsorship procurement, sponsorship management and sponsorship-related hospitality interests. We deliver detailed and effective management for each event and/or project. These services can also include the creation and implementation of an array of consumer and employee based incentive programs.

Event Management Odyssey's Marketing goal is to make the on-site experience smooth and stress-free for our clients. Our on-site event managers take the time to confirm all prior arrangements, anticipate potential problems, check each scheduled event in advance, and stay in constant communication with facility and management staffs to ensure the event is a success. "No aspect of association & corporate event management is too large or too small for Odyssey to handle..."

Conduct or assist with the pre-convention meeting Check the arrival and delivery of shipments Conduct personnel briefings with suppliers (destination management company, general service contractor, audio/visual company, florist, photographer, security, etc.) Provide updates on guarantees and attendee counts to hotel and suppliers Monitor the hotel's front desk staff for maximum service Meet with speakers to ensure their needs are fulfilled. Supervise the correct placement of buffets and bars for smooth traffic flow during events. Control costs by monitoring and inventorying food and beverage events Review banquet checks and supplier invoices for accuracy. From the initial office set-up to teardown of an exhibit hall, Odyssey's staff is there to make your life easier.
Food and Beverage Odyssey's Marketing has developed formulas over the years to assist in determining what is the correct quantity and appropriate varieties of food and beverages to order for each of your events. This applies to coffee breaks, continental breakfasts and receptions. Odyssey's account executives are trained to select menus tailored to fit each group's needs while at the same time providing variety and taste. • Careful pre-ordering based on Odyssey Marketing Group's formulas • Negotiating • Accurate guarantees • On-site monitoring and inventorying practices